PURPOSE OF THE JOB
Managing Samancor Chrome group compliance, and company secretarial function at Samancor Chrome.
BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:
SAFETY, HEALTH, ENVIRONMENT AND QUALITY
- Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to the business, financial and legal issues, people, equipment, material, environment, processes, etc.
- Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
- Manage SHEQ compliance within the Department through effective use of the Toolbox
- Utilise the Integrated Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status
PEOPLE
Manage the Department:
- Ensure an enabling climate/culture
- Manage labour stability by minimising labour turnover
- Labour complement in line with budget
- Achieve HDSA/Female targets for the Department
- Manage performance against set targets and competencies
- Ensure IDP’s are linked to performance results and implemented as per plan
- Conduct career discussions and implement actions with all identified talent (quarterly)
- Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
- Coach and counsel people to ensure improved performance levels
- Conduct recruitment interviews
- Facilitate training sessions
CUSTOMERS
- Maintain and improve relationships with key stakeholders
- Ensure customer and supplier satisfaction
BUSINESS PROCESSES
Company Secretarial and Compliance:
- Attend to various filings at CIPC (eg change of directors, file annual returns, etc)
- Comply with beneficial ownership
- Maintain share registers
- Perform secretarial duties for various committees, board and shareholder meetings
- Compliance with BBBEE requirements
- Anti-Bribery and Corruption – policy drafting, research develop training programmes
- Occupational Health and Safety – policy drafting, research, develop training
- Ensure compliance with relevant Legal Practice Act and legislation.
- Ensure compliance with Companies Act
- Drafting agreements, policies, etc
- Facilitate training sessions
- General assistance to the HOD, and ad hoc duties as assigned by the HOD
AML / FICA Compliance
- Perform an oversite role over the FICA Compliance Officer in respect of the onboarding of clients
- Submit risk returns to the FIC on a regular basis
- Conduct AML / FICA research, Interpret and apply AML legislation and regulations
- AML onboarding induction training: Develop fit-for-purpose training material and facilitate AML induction training
- Assist the FICA onboarding officer with the more technical part of the onboarding process. This requires a good understanding of beneficial ownership of companies, as well as the ability to determine who exercises effective control over a company
GROWTH
- Manage Continuous Improvement through Operational Excellence
SHAREHOLDER VALUE
- Manage the Departmental budget
BEHAVIOURAL COMPETENCIES:
- Safety Leadership
- Innovation
- Strategic Leadership
- Strategic Planning, Organising & Control
- Results Orientation & Implementation
- Systematic Problem Solving & Decision Making
- Aligning Performance for Success
- Building and Maintaining Relationships
- Change Leadership
- Financial & Entrepreneurial Insight
- Adhering to Values
WORKPLACE COMPETENCIES:
Skills:
- Microsoft Programs
- Samancor Chrome Systems (IMS, EBMS, Chromedoc, MES, SAP, Coupa)
- Good Presentation Skills
- Strong Communication skills (verbal and written)
Knowledge:
- Demonstrate an understanding of the different entity types, how they operate and general governance.
- Demonstrate an understanding of MOI’s and Shareholder agreements.
- Company law knowledge and exposure.
- Drafting experience with regards to policies, procedures, committee mandates, agreements, etc.
- Demonstrate an understanding of BBBEE compliance requirements.
- Demonstrate an understanding of Legal Practice.
- Demonstrate an understanding of anti-bribery and corruption.
- Demonstrate a basic understanding of Occupational Health and Safety Act as well as Mine Health and Safety act.
Minimum qualifications:
- LLB Degree
- 8 years’ relevant experience, preferably 4-6 years company secretarial experience at a reputable company
- Company law knowledge and exposure
Additional qualifications:
- CGISA / Chartered Secretary qualification
- Preferable Post-Graduate Diploma in Compliance / Certificate in Compliance
- Governance
Closing Date: 24 October 2024